September 15, 2005
ARTICLE
I
NAME
The name of the Guild shall be known as the Franklin County Quilter's
Guild of Vermont.
ARTICLE II
OBJECT
The object of this Guild shall be to promote an interest in the
art of quilting for the members and for the benefit of the community.
ARTICLE III
MEMBERS
Section 1:
All persons 18 years of age and older who are interested in the
art of quilting shall be eligible to join the Guild. Any person interested
in joining may attend two meetings as a guest before they must pay dues
in order to continue attending meetings.
Section 2:
The annual dues shall be payable at the September meeting of each
year. The executive committee will determine the amount and notify members
at or prior to the September meeting. The treasurer shall notify members
two months in arrears and those whose dues are not paid within one month
thereafter shall be automatically dropped from the membership.
Section 3:
The dues will not be prorated. In order to receive newsletters and
be able to participate in special workshops, the full dues must be paid
regardless of when a new member joins.
Section 4:
Any member of the Franklin County Quilter's Guild shall be eligible
to take part in the workshops by quilt instructors paid for either in
part or all by the Guild if:
1. They are
the current president or program chair or:
2. They have
been a paid member for the entire previous year, and
3. They have
attended 4 out of 10 meetings, and
4. They have
sold 2 books of raffle tickets and contributed to one of the following
fund raising activities:
providing fabric
and/or blocks for the raffle and charity quilts somehow participate in
the quilt show other group fund raising.
If there is space in the workshop, then a lottery for the available
spaces with any other interested members. If there is still space remaining,
anyone else may take the workshop at a fee to be determined by the Guild
at that time.
ARTICLE IV
OFFICERS
Section 1:
The elected officers of the Guild shall be a President, a Vice President,
a Secretary, a Treasurer, a Project Coordinator and a Program Director.
The past president shall serve as ex-officio member of the Executive
Committee. The officers shall perform the duties prescribed by these
bylaws and by the parliamentary authority adopted by the Guild.
Chairpersons include but are not limited to: membership chairperson;
charity quilt coordinator; raffle quilt coordinator; Ronald McDonald
charity quilt coordinator; Home Health charity quilt coordinator; and
quilt show coordinator. The chairpersons shall perform their duties
under the direction of the president.
Section 2:
Nominations for officers will take place at the regular meeting
in May. Officers shall be elected by a show of hands vote at the annual
meeting in June.
Section 3:
Officers and chairpersons will serve a one-year term. Officers and
chairpersons may serve more than one term consecutively. New officers
and chairpersons shall assume their duties at the end of the annual
meeting in June.
ARTICLE V
DUTIES OF THE OFFICERS
AND CHAIRPERSONS
Section 1:
Duties of the President shall include:
Preside at all meetings
Call meeting to order at the appointed time
Introduce guests and new members at each meeting
Announce business to the membership
Be informed of communications
State and put all questions properly brought by the membership
Decide all questions of order
Preserve order and decorum
Give signature when necessary
Coordinate the guild newsletter
Request a Nominating committee of at least three members no later than
the March meeting
Request a representative to the Green Mountain Quilters (the VT state
guild).
Section 2:
Duties of the Vice President shall include:
Preside and perform the duties of president in the absence of the president
Solicit members to provide refreshments, set up meeting room, and restore
the meeting room to its original condition following the meeting.
Section 3:
Duties of the Secretary shall include:
Keep the public informed of guild meetings through public notices
Keep minutes of the meeting
Provide the membership with copies of previous minutes for review
Preside in the absence of the president and vice president
Conduct correspondence as directed.
Section 4:
Duties of the Treasurer shall include:
Receive and bank all moneys due the organization within 7-10 days of
receipt. If unable to meet this requirement, the monies should be given
to the president to deposit.
Keep bookkeeping records of such funds
Pay rent for the use of the hall in a timely fashion
Provide the membership with a copy of the monthly financial activity
Read the treasurer's report at each meeting
Work with the Membership Chairperson whose duties shall include:
Collect membership dues at the September meeting
and as new members join
Notify members who are in arrears with their dues
Compile a list of members' names, addresses, email
addresses, and telephone numbers
Distribute the membership list by the November meeting
Update the membership list as needed.
Section 5:
Duties of the Program Director shall include:
Solicit teachers, and/or speakers for guild programs
Coordinate monthly programs throughout the guild year
Inform the treasurer before all programs of monies due the speaker or
teacher.
Section 6:
Duties of the Project Coordinator shall include:
Organize monthly raffle blocks and any other project such as mystery
quilts, challenges, and progressive quilts.
ARTICLE VI
MEETINGS
Section 1:
The regular meeting of the Guild shall be held on the third Wednesday
of each month during the months of September through June unless alternative
plans are agreed upon by the membership. Any change from the usual
meeting time and/or place shall be announced at the previous meeting.
Section 2:
The regular meeting in June shall be known as the annual meeting
and shall be for the purpose of electing officers, receiving reports
of the officers and committees, and for any other business that may
arise.
Section 3:
The Executive Committee shall meet at least prior to the September
meeting to prepare for the coming year and as often as necessary thereafter.
Section 4:
Any expenditures in excess of $100 must be pre-approved by a majority
of the membership present at the monthly meeting.
Section 5:
Fifty-one percent of the paying membership of the Guild shall constitute
a quorum.
Section 6:
Payment of workshops shall be made at signup time. No refunds shall
be given. Alternates will make private arrangements with the paid attendee.
ARTICLE VII
COMMITTEES
Section 1:
The President shall request a Nominating Committee of at least three
members no later than the March meeting. It shall be the duty of this
committee to solicit candidates for the offices of President, Vice President,
Secretary, Treasurer, Program Director and Project Coordinator.
Section 2:
The committee will accept nominations from the floor in May and
will present a slate of candidates at the annual meeting in June.
Section 3:
Such committees, standing or special, shall be appointed by the
President as the Guild shall, from time to time, deem necessary to carry
out the work of the Guild. The President shall be an ex officio member
of all committees.
Section 4:
Members shall submit receipts for reimbursement to the treasurer
monthly.
ARTICLE VIII
PARLIAMENTARY AUTHORITY
The rules contained in Robert's Rules of Order Newly Revised shall
govern the Guild in all cases in which they are not inconsistent with
these bylaws and any special rules of order that the Guild may adopt.
ARTICLE IX
AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the Guild
by a two-thirds vote, provided that the amendment has been submitted in
writing by or at the previous regular meeting.
Addition of Article III, Section 4 approved unanimously by membership
September 15, 2004
